Duke University welcomes news media to campus as part of our mission to share our discoveries, innovations, and expertise with the world. However, Duke is a private institution and neither the public nor members of the media are entitled to unfettered access to its people or facilities, including the Hospital and Health System.
Our goal is for students, faculty and other members of the Duke community to carry out their activities with a reasonable expectation of privacy and normalcy while remaining free to speak openly with the media if they choose to do so.
The Office of News and Communications (“ONC”) and the Duke Health News Office (“DHNO”) are available to assist news media seeking access to campus and/or the medical center. In order to make media visits as productive as possible, we have established these policies and procedures:
- Before arriving on campus, representatives of the news media must receive permission from the ONC (or the DHNO in the case of medical center property) to enter the campus.
- Such permission generally will be granted for exterior work as long as it does not interfere with university or health system/patient care operations. However, access may be denied or limited, and pool cameras or reporting may be required, during an emergency or in situations when Duke determines that media access may become disruptive.
- Television broadcasting is limited to specific locations, which will be communicated by the media liaison on site when media are on campus; such sites may change, so please do not assume that previous sites are available for broadcasting without confirmation.
- News media representatives must seek prior permission from the DHNO when reporting stories anywhere on the medical center campus or on any health system properties, including Duke University Hospital (as well as Duke Regional and Duke Raleigh hospitals), medical clinics and practices both on campus and off, business offices and the basic research laboratories. A member of the DHNO or designee must accompany media representatives at all times to assure compliance with the Health Insurance Portability and Accountability Act, or HIPAA.
- News media representatives must seek permission from the appropriate office (ONC, DHNO) if they want to enter classrooms, medical facilities, laboratories or similar facilities for the purpose of reporting. Such permission may be granted if the reporting activities do not disrupt university or health system activities; interfere with the privacy of students, patients, faculty or staff; or jeopardize the safety of university personnel, visitors or facilities. DHNO pays special attention to HIPAA and other regulations involving patient confidentiality.
- Residence halls are closed to news media. Students are not authorized to bring news media into residence halls.
- All commercial, non-news photography or filming must be approved in advance by the director of ONC, or the director of DHNO for medical center activities.
- In the case of the Health System, commercial, non-news and/or industry sponsored photography or videotaping must conform to the health system policy on 3rd party videography.
- Drone photography/filming is not allowed on the Duke campus or at the Health System under any circumstances.
- ONC may provide The Chronicle with special access to information, people, or events, in recognition of its role as the student-run campus newspaper.
Guidelines for News Filming and Photography
In general, news filming and photography is allowed in outdoor areas on the academic campus, although media must first check in with the ONC. All video and photographic shoots on the medical campus, even those depicting external buildings only, must be coordinated through the DHNO.
Drone photography/filming is not allowed on the Duke campus or at the Health System under any circumstances.
Permission to shoot in interior spaces must be obtained in advance in all circumstances.
- Residence halls
- Dining Areas
- The Bryan Center and East Campus Union
- Administrative buildings
- Athletic facilities
- Duke Chapel
- All medical facilities, including Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, all affiliated clinics and practices, office and academic buildings, and research laboratories.
Media should contact the ONC and/or DHNO to request permission for shooting in interior spaces. We will be happy to inquire on your behalf, but please submit requests as far in advance as possible since permission must be obtained from individual faculty for classrooms and by supervisors for labs.
This policy applies to any type of photography: stills, video and film.
The ONC has broadcast-quality video B-roll of the campus available. Please email or call the office to inquire about B-roll. The DHNO also has B-roll and still shots of medical center facilities. Live shots on the medical campus are restricted to Fulton Street as it connects to Erwin Road (across the street from the Duke University Hospital entrance). Prior is approval is recommended to alert Duke Police and staff. The area is available for broadcast use 24 hours per day. Due to traffic concerns and HIPAA privacy issues, set-ups are not permitted in the Duke Hospital circle.
Staff members from the Office of News & Communications and Duke Health News Office are generally available to assist crews with shooting, including setting up locations and gaining access to restricted areas on campus when permission to shoot has been granted. For assistance on the academic campus, contact the Office of News & Communications at (919) 684-2823. For the medical campus, call the Duke Health News Office at (919) 684-4148.
Guidelines for Commercial, Non-News Filming or Photography
All commercial, non-news photography or videotaping must be approved in advance by the Office of News & Communications director or the director of Duke Health News Office (for medical center activities).
Drone photography is not allowed on the Duke campus or at the Health System under any circumstances.
To arrange for a live TV or radio interview from a campus studio, see our TV/radio services.